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The University began receiving gifts of historical, artistic or scientific value as soon as it was established. Dr. John A. Allan, first professor of geology, planned a museum of teaching specimens and began serious collecting upon his appointment in 1912. In time, custody of the collections in fine and applied arts, archaeological and anthropological specimens which were presented to the University, became part of his responsibility. Each department had custody and maintenance of any gifts it received. Record keeping was erratic and storage conditions substandard. Dr. E.S. "Frank" Keeping, of the Department of Mathematics, initiated exhibitions of art works during the 1940s. In most cases these were travelling exhibits. From 1947 to 1949 Dr. Keeping was officially Curator of Art Exhibits. This post passed to H.G. Glyde, and his successors as Chairs of the Department of Art, who served as Curator of the Art Gallery and Museum. There was still no central Art Gallery or Museum or registry on campus. In 1964, the Fine Arts Gallery (not connected with University Collections until 1968) exhibited in one of the houses acquired in the University's expansion into North Garneau. The Gallery was renamed "University Art Gallery and Museum" in 1968 and in 1970 moved to Ring House One, the President's former home. The Department of Art ceased funding for the Gallery and Museum in 1974. Until the appointment of Helen Collinson as Director and Curator in 1977, special funding kept the unit operating. In 1977 the University Collections Centre was established. The University took custody of all art and museum materials made, received or collected by any department or officer of the University for the purposes of teaching, research, reference or exhibition. The Centre provided the services of exhibit assistance, registration, preservation, and some storage. Policies on acquisitions, budget, and liaison were reviewed by the University Collections Committee. From 1986 to 1990 the University Archives and University Collections were amalgamated. In 1990 the Archives was placed under the authority of the University Librarian; University Collections became Museum and Collections Services, reporting to the Vice-President (Student and Academic Services). The major policy and acquisitions committees continue in their duties. The organization, Friends of the University of Alberta Museums, has been established to assist in fundraising and liaison with the community. Directors: 1977-1986 Helen Fabia Collinson; 1986-1990 James McPherson Parker; 1990- Janine Andrews.

An association founded by members of the scientific departments at the University of Alberta, its mandate included the provision of a forum to exchange scientific ideas on campus and a lobby to petition the various levels of government to facilitate scientific research. Its predecessor was the Mathematical Club, founded in 1913.

The Special Funds and Research Accounting Division is responsible for most aspects relating to the financial administration of all trust moneys received by the University. Known initially as the Special Funds Division, it received its current name in 1989. The roots of this unit can be traced to 1961, when an Assistant Accountant was appointed, one of the duties being to oversee trust accounts. Accountants: 1967-[1972] Robert J. Leonard; 1973-[1974] Douglas W. Ausman; 1975-1989 Lanny Howell. Managers: 1989-1990 James Dennis Fitzgerald; 1990- Donald H. Jorgensen

St. Joseph's College is established under the authority of the Roman Catholic Church. It received affiliation in 1926 and opened its residence on campus in 1927. From 1927 to 1963 it was directed by the Christian Brothers (Brothers of the Christian Schools - FSC); since 1963 the Basilian Fathers (Congregation of St. Basil - CSB) have been its directors. Rectors: 1927-1933 Rogation Boulton[?]; 1933-1939 Memorian Sheehy; 1939-1945 Ansbert Sheehy; 1945-1951 Prudent MacDonald; 1951-1957 Luke Overs; 1957-1959 Aloysius Doiron; 1959-1963 Prudent MacDonald; 1963-1965 J. Wilfred Dore; 1965-1968 Robert M. Montague; 1968-1969 Robert W. Finn; 1969-1978 Joseph B. Courtney. Principals: 1978-1983 Alphonse A.M. de Valk; 1983-1984 P. Wallace Platt. Presidents: 1984-1990 P. Wallace Platt; 1990- Robert Barringer.

The Office of Administrative Data Processing (ADP) was established to serve administrative functions of the University by providing centralized business systems and data processing expertise, and computer data processing production capability. It functioned to examine administrative systems, identify problems, devise improvements, and to help implement recommendations. In 1967, ADP was mainly responsible for the preparation and processing of punched cards for the accounting systems for student records, staff payroll and student fees. With access to Computing Centre facilities, automation was initiated in 1968. By 1969 ADP acquired its own computer, with the agreement that it would provide operational support for the University Library on its hardware. Systems were implemented for payroll, student records, fees accounting, inter-departmental billing, cheque reconciliation, space utilization and inventory, University Bookstore, 3AU Fund, and Alumni Affairs. Department surveys were undertaken to suggest improvements in administrative practices and procedures. In [1974], ADP was renamed Office of Administrative Systems; OAS and Computing Services merged to form University Computing Systems in 1988. At that time, a new advisory committee, the University Computing Advisory Group, was also created. Records deposited in the Archives are from ADP/OAS dated prior to the merger. Directors: [1967-1968] William Barton McMinn; 1969-1974 Gerald Mulhall; 1974-1988 Peter A. Watts; 1988-1989 Bruce Miller; 1990- 1991 Kenneth Porteous; 1991- Monica Beltrametti.

University Health Services (until 1971 known as the Student Health Service) has provided health care to students since the early history of the University. At one time it operated an Infirmary on campus. University Health Services is now a medical/nursing clinic providing health care to the University community. While the largest number using the service are students and their families, most components of the service are available to the academic and non-academic staff. (MAPPS, 1986);Directors: 1948-1969 James Francis Elliott; [1969-1970] Stanley Greenhill (Associate); 1970-1974 Michael J. Ball; 1974- Francis B. Cookson.

The University of Alberta Press, operating under the Vice- President (Student and Academic Services), acquires, publishes, and disseminates works of scholarly merit, and is recognized particularly for publishing in the following disciplines: history, literary criticism, classics, political science, Canadian studies, science, and interdisciplinary fields including Native studies, Slavic studies, and Middle East studies. It also has a commitment to publishing books of importance to western Canada. From 1969 to the appointment of a full-time executive editor in 1975, the Press was supervised by the University Press Committee. The first Director was appointed in 1977 (PACCR, 1989). Executive Editors: 1975-1979 Norma Gutteridge. Directors: 1977-1979 Leslie E.S. Gutteridge; 1979- Norma Gutteridge.

This organization resulted from the amalgamation of the Soldiers' Comfort Club (founded 1915) and the Overseas Auxiliary [1916]. It sent newsletters and gift parcels to University of Alberta students on active service during World War I. The contents of the parcels were provided by fundraising activities and by an active group of knitters among the staff, spouses and students. The newsletter provided a clearinghouse for the soldiers' letters and news of their fellows.

Successor to the University Philharmonic Society, the University Symphony Orchestra was a student orchestra which presented at least two major concerts a year. First led by G.T. Lindskoog, the orchestra was conducted for most of its history by Arthur Crighton, professor of music at the University.

Student Services was created to consolidate the duties of numerous and often overlapping offices and committees which over the University's history have concerned themselves with student affairs, whether academic, disciplinary, financial or personal. Responsible to the Vice-President (Student and Academic Services), the Dean of Student Services acts as the office's senior administrator. Under the jurisdiction of the Office of Student Services are included the following agencies: Career and Placement Services, Disabled Student Services, Effective Writing Resources, International Centre, Native Student Services, Student Counselling Services, Advisory Services Centre, and University Health Services. The Dean of Student Services holds responsibilities similar to those of the former Provost, Dean of Men and Dean of Women, although, strictly speaking, not a direct successor to them. As chief administrator and coordinator of the Office of Student Services, the Dean of Student Services (known as Dean of Students until 1985) supervises the major student services divisions and acts as a liaison with University government through membership on the General Faculties Council, Dean's Council, the Senate, the Council on Student Services, and other committees relevant to students' concerns. The Dean is responsible to the Vice-President (Student and Academic Services). Records concerning students which are held by the Archives were produced by the following bodies and officers which had jurisdiction over student affairs: Advisor to Women Students, 1911-1951; Senate Committee on Student Affairs, 1912-1976; Students' Union Discipline Committee, 1912-[1976]; Residence House Committees, 1912-[1976]; Provost, 1914-1977; Advisor to Women Students and Warden of Pembina Hall, 1938-1945; Professor of Men in Residence, 1938-1946/47; Wardens of Pembina, Athabasca and Assiniboia Halls, [1945]-1966; Advisor to Student Veterans, 1950-[195-]; Dean of Women, 1951-[1976]; Administrator of Student Awards, 1959- ; Advisor to Men Students and Advisor to Foreign Students, 1960-1964; Dean of Men and Foreign Student Advisor, 1964-1975; General Faculties Council, 1966- ; Assistant Dean of Women (residences), 1964-1966; Assistant Dean of Men, 1966-[197-]; Assistant Deans in Residence, 1966-1977; University Ombudsman, 1971-1975; Foreign Student Advisor, 1975- ; Dean of Students, [1976]-1985; Council on Student Services, 1976- ; Advisor on Native Affairs, 1977- ; Vice-President (Student and Academic Services), 1990- . Deans: [1977] Ruth Groberman (Acting); 1977-1981 Burton M. Smith; 1981-1983 Paul C. Sartoris; (Acting); 1983- Peter J. Miller.