Fonds paa-6398 - Alberta. Municipal Affairs fonds

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Alberta. Municipal Affairs fonds

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  • Source of title proper: Alberta Statutes

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PAA paa-6398

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2371.67 m of textual records and other materials

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Dates of Founding and/or Dissolution:;The Department of Municipal Affairs was established in 1912. Functional Responsibility:;The Department was established under The Department of Municipal Affairs Act(S.A. Chapter 11, 1912) to assist local governments in performing their roles. The newly created Department of Municipal Affairs administered four Acts: the Town Act; the Village Act; the Rural Municipality Act, and the Local Improvement Act. At this time the Department functioned to levy and collect local improvement taxes in unorganized areas, taxes under the Educational Tax Act on lands outside of organized school districts and assist villages, rural school districts and local improvement districts in the collection of arrears of taxes. Under the enabling legislation the Department was charged with the yearly inspection of the records of every municipality in the province. The Department had four functional divisions, taxation, general administration, finance and municipal inspections. The department's functional responsibility has evolved over time. This has influenced the department's administrative and organizational structure. Many of the initial functions of 1912 still exist within the department today. As the number of functions the department was charged with increased, new branches and divisions were formed. At the formation of the Department of Municipal Affairs a three-year period of rural municipal organization began. The system of organization was defined in the Town, Village, and Municipal Districts Act. The result of this process was the incorporation of numerous municipal entities. The Supplementary Revenue Act of 1918 was designed to raise additional revenue for the Provincial Government. The Act gave the Department the responsibility of processing the remittance of taxes levied by municipalities on real property. The main function of the department were evolving and becoming more established. In 1918, the Department became involved in Veterans Affairs. Under the Soldier Home Tax Exemption Act (S.A. Chapter 40, 1918) Veterans received certain exemptions from property taxation. The Department of Municipal Affairs administered this duty. In later years there were similar exemptions for World War II veterans under the Soldier Relief Act (S.A. Chapter 4, 1940). This act was repealed in 1980. In 1937, the Alberta Government Employment Bureau was transferred to Municipal Affairs. For a time the Department administered the function of an employment agency for the citizens of Alberta. It was transferred to Public Health in the same year. Municipal Affairs administered the Local Authorities Investment in War Loans (S.A. Chapter 6, 1942). Under this statute the Department could allow local authorities to use surplus revenues for purchasing war bonds. This Act was repealed in 1953. The Debtors' Assistance Board was established under the juridiction of Municipal Affairs. The predecessor to this organization was the Debt Adjustment Board created in 1937 also under the jurisdiction of Municipal Affairs. The Debtors' Assistance Board functioned to advise and assist debtors in adjusting their debts to endeavour to bring about amicable arrangements between the debtors and the creditors; and to get to act as intermediary in negotiations between the debtors and the creditors or court. The Debtors' Assistance Board was transferred to the Ministry of the Attorney General in 1950. The function of civil defence and disaster planning was under the jurisdiction of the Department of Municipal Affairs from 1951 to 1957. The Civil Defence and Disaster Act (S.A. Chapter 10, 1951) provided that they could enter into agreements with the Government of Canada in order to develop a comprehensive plan. The Act also permitted local authorities to establish their own organizations. It was then transferred to the charge of the Ministry of Agriculture. The entity was re-established under Municipal Affairs from 1968 until 1971 then once again transferred to Agriculture. In 1957 the Department became involved in the licensing of mobile construction equipment. This function was repealed in 1979. In 1957 mobile homes were also subject to licensing under the Department of Municipal Affairs. This function ceased in 1959 when the Act creating this responsibility was repealed. In 1945 three statutes established the basis for provincial housing policy. The Minister of Municipal Affairs was charged with facilitating the organization of municipal government into housing associations to enable Alberta's participation within the National Housing Act. In 1952 Municipal Affairs shared responsibility for housing with the Department of Economic Affairs. In 1959 the Department of Economic Affaris was abolished and full responsibility for The Housing Act was transferred to Municipal Affairs. In 1993, the Government of Alberta consolidated and transferred the administration of legislation governing its major registries to the Minister of Municipal Affairs. Alberta Registries became a division of Municipal Affairs. At the time of its formation it included the administration of Motor Vehicles, Vital Statistics, Corporate Registry, Land Titles, Personal Property Registry and Land Information Alberta. Alberta Registries was transferred to the newly formed Department of Government Services in 1999. Municipal Affairs managed the function of information management and privacy withing the Government of Alberta. Municipal Affairs held responsibility for this funciton throughout the 1990's. This function was transferred to the Department of Government Services in 2001. Almost a century later Municipal Affairs continues to habe functional divisions related to property taxation, general adminstration, finance and municipal services. The Department has evolved and expanded to accommodate the increased functional responsibility;Predecessor and Successor Bodies:;The Local Improvement Branch under the jurisdiction of Public Works administered functions that in 1912 would become the functions of the Department of Municipal Affairs. Administrative Relationships:;The Minister of Municipal Affairs is a member of the Executive Council appointed by the Premier to head the department. The Minister of Municipal Affairs reports to the Legislative Assembly. Administrative Structure:;The Department of Municipal Affairs has had a hierarchical structure since the inception of the organization. The administrative structure evolved from the branches reporting to the Minister to more complex reporting lines that included branches, divisions, and other entities administered by the Minister, Associate Minister, or Deputy Minister. The first twenty years were spent organizing the first four branches of the department. At the end of the century the department had eight functional divisions and several other ministry entities. The major points of re-organization for the department occurred in 1973 and again in 1994. Names of Chief Officers:;The Minister for the Department of Municipal Affairs are as follows: Archibald J. McLean, 1911 to 1912; Charles Stewart, 1912 to 1913; Wilfrid Gariepy, 1913 to 1918; Alexander G. MacKay, 1918 to 1920; Charles R. Mitchell, 1920 to 1921; Richard G. Reid, 1921 to 1923; Herbert Greendfield, 1923 to 1925; Richard G. Reid, 1925 to 1934; Hugh W. Allen, 1935 to 1935; Charles Cockroft, 1935 to 1937; Jos. Lucien P. Maynard, 1937 to 1943; Clarence E. Gerhart, 1943 to 1954; Edgar W. Hinman, 1954 to 1955; Alfred J. Hooke, 1955 to 1967; Edgar h. Gerhart, 1967 to 1968; Harry E. Strom, 1968 to 1968; Edgar H. Gerhart, 1968 to 1969; Fredrick C. Colborne, 1969 to 1971; David J. Russell, 1971 to 1975; Archibald D. Johnston, 1975 to 1979; Marvin D. Moore, 1979 to 1982; Julian G. J. Kozaik, 1982 to 1986; Neil S. Crawford, 1986 to 1987; Dennis L. Anderson 1987 to 1989; Raymond A. Speaker, 1989 to 1992; Richard D. Orman, 1992 to 1992; Richard S. Fowler, 1992 to 1992; Stephen C. West, 1992 to 1994; Thomas G. Thurber, 1994 to 1997; Iris Evans, 1997 to 1999; Walter Paszkowski, 1999 to 2001; Guy Boutilier, 2001 to .

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Consists of several sous-fonds and numerous series. The sous-fonds include: Local Authorities Board sous-fonds; Municipal Government Board sous-fonds; Alberta Assessment Appeal Board sous-fonds; Alberta Social Housing Corporation sous-fonds; Alberta Mortgage and Housing Corporation sous-fonds; Alberta Housing Corporation sous-fonds; Alberta Special Areas Board sous-fonds; Provincial Planning Board sous-fonds and Communal Property Board sous-fonds. The series include: Central Administration Record from 1899 to 1999; Personnel Records from 1950 to 1998; Local Government Services Records 1917 to 1998; Information Services Records from 1982 to 1998; Trust Account from 1969 to 1988; Assessment and Inspection Records from 1905 to 1992; Field Services Records from 1998 to 1999; Internal Audit Records from 1981 to 1999; Metis Development Records from 1939 to 1992; Grant and Subsidies Administration Records from 1978 to 1998; Housing Records from 1964 to 1999; Improvement Districts from 1984 to 1998; Communication Records from 1916 to 1999; Ministerial Records from 1912 to 1993; Accounting Records from 1913 to 1989; Planning Records from 1930 to 1983; Law Department Records for 1999; Program Support Records from 1979 to 1998; Aboriginal Affairs from 1962 to 1987; Historical Records from 1876 to 1959; Registry Records from 1991 to 1994; Mobile Equipment Licensing from 1959 to 1976; Communal Property for 1975; Special Areas Records from 1887 to 1970; Tax Recovery and Land Management Records form 1941 to 1991 and Disaster Services Records from 1969 to 1972.

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Records are transferred as per Government Records Schedules.


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  • The material is in English.

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Subject to The Freedom of Information and Protection of Privacy Act. Subject to the Copyright Act.

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