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The series consists of one Hotel Register from 1948-1950, and a series of daily record books (three from 1963 to 1965 and one from 1978) showing meeting room bookings and individual hotel room bookings. There is also a 1964 long distance phone call record detailing charges to rooms and individuals for making long distance phone calls.

The series consists of Daily Income Journals from 1944-1967; General Ledgers from 1944-1965; a 1980 financial statement; miscellaneous records from 1980-1987; and property and business tax records from 1966-1984. There is an early ledger from the Edmonton Hub Hotel, 1944-1946, which was sold to the City Hotel Co. in 1946 for its liquor license.

The series consists of entertainment contracts with the many musicians who played and sang in the cabaret, contracts with building companies for expansions and alterations to the hotel and with Simpson’s and Eaton’s for furnishing the hotel, and general correspondence regarding the operations.

The series consists of circulars from the Alberta Hotel Association and correspondence from the York Hotel management which shows how the Association and individual hotels worked together to have an influence on provincial legislation.

The series consists of a written summary of the history of the Hotel York by years; a collection of newspaper articles on the Hotel from its beginning in 1946; research on the history of hotels in Grande Prairie (in particular Billy Salmond, the first Hotelman); and a package on the 50th Anniversary Celebrations of the Hotel on June 21, 1998. The news paper articles include some negative reports from 1980-1981 which are accompanied by Letters to the Editor defending the hotel.

The series consists of correspondence and inspection reports, dated 1963-1982, from the Alberta Liquor Control Board, the Grande Prairie Health Unit, the Provincial Fire Inspections Department, the Grande Prairie Fire Department and the Dominion Bureau of Statistics. There are also license certificates from 1966 to 2000, which would have been posted on the wall of the dining room, bar or cabaret.

The series consists of menus from the various food and drink venues in the York Hotel over the years: the York Coffee shop, the Hotel York Dining Room, the York Restaurant, the York Hotel Coffee Shop, the Transylvania, Mom’s Tasty Kitchen, and Homesteaders Lounge. The file also includes wine lists, drink recipes and liquor price lists.

The series consists of records documenting how the City Hotel Co. Ltd. and the York Hotel participated in the life of the community. This file includes promotional items and advertising (including a wall poster for the Homesteaders Lounge), donations of cash/in kind to community organizations and to people in need, and the records of two bursaries at the Grande Prairie Regional College: the Elmer Logan Memorial Bursary, and the York Hotel Bursary. The two photographs are of fastball teams sponsored by the York Hotel: the York Hotel Buffaloes and the York Imperials.